GST invoice formats that look like your brand

Pick one of five professional tax invoice templates, add your logo, signature, bank details and UPI QR, and every invoice, estimate, challan and receipt comes out ready to send on WhatsApp — with the GST worked out for you.

Try all 5 designs free See the designs

5 designs
A4 · A5 · Letter
Any brand colour
Logo & signature
UPI QR
HSN tax summary

5 invoice templates

Pick the design that suits your business

Every design carries the same GST details — only the look changes. Switch any time; your old invoices simply print in the new design.

Modern

Colour band header, soft striped rows.

Best for: Retail shops, start-ups and service businesses that want a fresh, clean look.

Shown in indigo — use any colour you like.

Classic GST

Boxed, fully bordered — the layout CAs expect.

Best for: Wholesalers and traders — the boxed format accountants and CAs know at a glance.

Shown in teal — use any colour you like.

Elegant

Serif headings, thin rules, lots of white space.

Best for: Boutiques, designers, jewellers and professional services.

Shown in rose — use any colour you like.

Bold

Big colour title block and a total banner.

Best for: Brands that want the amount due to stand out on every bill.

Shown in blue — use any colour you like.

Compact

Small type, tight rows — long bills on fewer pages.

Best for: Long bills and A5 printers — distributors, FMCG and spare parts.

Shown in green — use any colour you like.

See it with your logo

Preview every design with your own details before you save.

Settings → Invoice & PDF Design shows the real PDF as you change it.

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GST invoice format

Everything a GST tax invoice must show

Rule 46 of the CGST Rules lists what a tax invoice has to carry. Khataflow fills every one of them in from your entry — you only choose the customer and the items.

Not registered under GST, or selling only exempt goods? Set the title to Bill of Supply or Invoice and the tax columns stay out of the way.

1 Your business name, address and GSTIN
2 A unique invoice number (one series per financial year) and the invoice date
3 Customer name, billing address and GSTIN (for B2B)
4 Ship-to address when goods go somewhere else
5 Place of supply — state name and code
6 HSN code for goods / SAC code for services
7 Description, quantity and unit of each item
8 Rate, discount and taxable value per line
9 CGST + SGST (same state) or IGST (other state) — rate and amount
10 Invoice total, in figures and in words
11 Whether tax is payable on reverse charge
12 Signature or digital signature of the supplier

Make it yours

Customise every invoice without a designer

Your logo

Upload it once — small, medium or large — and it heads every document.

Signature & stamp

Your signature or company stamp above "Authorised Signatory", with your name and title.

Bank details & UPI QR

Account number, IFSC, UPI ID and your UPI QR so customers pay straight from the invoice.

Any brand colour

Eight ready colours or your exact brand colour — headings, totals and tables follow it.

A4, A5 or Letter

Full page or half page. Compact fits a whole GST invoice with HSN summary on A5.

23 details on or off

GSTIN, PAN, ship-to, due date, HSN and discount columns, tax summary, QR, signatures…

Your terms & footer

Write your own terms and conditions, estimate terms and a thank-you note.

Original / Duplicate / Triplicate

The GST copy mark in the corner — Original for Recipient and the rest.

One design, every document

Invoices, quotations, challans and receipts match

Choose once and every document you send carries the same look — so your business looks the same everywhere.

Tax invoice
Bill of supply
Estimate / quotation
Sale order
Delivery challan
Credit note
Debit note
Purchase order
Purchase bill
Payment receipt
Payment voucher
Advance receipt / payment

How it works

Make a GST invoice in four steps

1

Set up your design

Pick a template and colour, upload your logo, signature and UPI QR, and add your bank details.
2

Choose the customer

Their GSTIN and address fill in, and the place of supply decides CGST + SGST or IGST.
3

Add items

Pick items with their HSN code and GST rate; discounts, taxable value and tax are worked out line by line.
4

Save and share

Download the PDF, print it on A4 or A5, or send it on WhatsApp. It is already in your GSTR-1.

Questions

GST invoice templates — FAQ

Yes. Each design prints every detail a GST tax invoice needs under Rule 46 of the CGST Rules — your name, address and GSTIN, a unique invoice number and date, the customer's name, address and GSTIN, place of supply, HSN/SAC codes, quantity, taxable value, the CGST/SGST or IGST rate and amount, reverse charge when it applies, and your signature.

Yes. Upload your logo and your signature or company stamp once in Settings → Invoice & PDF Design and they appear on every document.

Yes. Upload the UPI QR from GPay, PhonePe, Paytm or your bank, and add your bank account and UPI ID. They print on invoices, estimates and orders so customers can pay straight away.

A4, A5 (half page) and Letter. The Compact design fits a full GST invoice with an HSN summary on a single A5 page.

Yes — sale invoices, estimates, sale orders, delivery challans, credit and debit notes, purchase orders and bills, payment receipts and advance vouchers all use the design you pick.

Yes. Switch 23 details on or off — GSTIN, PAN, customer address, ship-to, due date, HSN and discount columns, HSN-wise tax summary, amount in words, bank details, QR, terms, signatures, footer and page numbers — and write your own terms and footer note.

Yes. Pick the copy mark — Original for Recipient, Duplicate for Transporter or Triplicate for Supplier — and it prints in the invoice's top corner.

Yes. Every design and every feature is free till 31 March 2027 — no card needed.

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